FOR THE AMARILLO CITY COUNCIL WORK SESSION FOR PUBLIC COMMENT TO BE HELD ON TUESDAY, MAY 21, 2019 AT 12:00 P.M., CITY HALL, 601 SOUTH BUCHANAN STREET, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.
INVOCATION: Chris Condit, Hillside Christian Church
PROCLAMATION: "National EMS Week"
1. City Council will discuss or receive reports on the following current matters or projects.
A. Review agenda items for regular meeting and attachments;
B. Presentation on "No Limits No Excuses";
C. Mayor’s Summit on Homelessness; and
D. Consider future Agenda items and request reports from City Manager.
2. CONSENT ITEMS:
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction: THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.
Approval of the City Council minutes for the meeting held on May 14, 2019.
B. ORDINANCE NO. 7785:
(Contact: Andrew Freeman, Director of Planning and Development Services) This is the second and final reading of an ordinance amending Chapter 14-2, Article III, to clarify the scope of coverage of the hotel occupancy tax, including bed and breakfasts and other short-term residential rentals and the duty to take all necessary steps to pay such tax.
C. CONSIDER PURCHASE AND LEASEBACK -- REAL ESTATE LOCATED AT 808 SOUTH JOHNSON STREET:
(Contact: Andrew Freeman, Director of Planning and Development Services) This item authorizes the City Manager to execute a contract, leaseback, and other necessary documents for the purchase of a warehouse and land located at 808 South Johnson Street in downtown Amarillo. The purchase is for $360,000 plus closing costs and inspection related expenses, with a leaseback amount of $7,800 per year with an option to renew.
D. APPROVAL -- INTERLOCAL AGREEMENT WITH RANDALL COUNTY JAIL:
(Contact: Chief Ed Drain, Amarillo Police Department) This is an interlocal agreement with Randall County to provide jail services for the City of Amarillo. The agreement has been updated to reflect a new rate of $75 per day with a minimum of 67 City prisoners per day.
E. CONSIDER AWARD - BRASS WATER FITTING SUPPLY AGREEMENT:
(Contact: Trent Davis, Purchasing Agent) Triple T Pipe & Supply LLC $52,540.00 Morrison Supply Company $12,258.00 Total Awarded: $64,798.00 This item is to consider award of the brass water fittings.
F. APPROVAL -- WORKERS’ COMPENSATION EXCESS INSURANCE POLICY:
Awarded to: Upshaw Insurance -- $142,559.00 (Contact: Wesley Hall, Risk Management Director) The City of Amarillo is self-insured for Workers’ Compensation claims. This insurance policy indemnifies the City when a workers’ compensation claim exceeds a total of $1.5 million. This policy has statutory limits which will pay all expenses authorized by the Division of Workers’ Compensation associated with a high cost claim, with no limit. This Risk Management Board has reviewed this policy and unanimously recommends approval.
G. AWARD - SOFTWARE MAINTENANCE:
(Contact: Rich Gagnon, IT Director) Open Text Inc. -- $93,205.51 This purchase renews annual vendor-provided support and maintenance for Open Text eDOCS software which is utilized by all City departments for document management and retention.
H. CONSIDER - APPROVAL OF CHANGE ORDER NO. 1 FY 2017-2021 COMMUNITY INVESTMENT PROGRAM: FY 2017-2018 SEWER MAIN REHABILITATION BY PIPE BURSTING - VARIOUS LOCATIONS:
(Contact: Matthew Thomas, City Engineer) PM Construction & Rehab, LLC dba IPR South Central LLC Original Contract Amount $ 1,886,030.00 Change Order No. 1 $ 174,400.00 Revised Contract Amount: $ 2,060,430.00 This item is to consider approval of Change Order No. 1, which adds sanitary sewer manholes, access chambers, and pipe rehabilitation.
I. CONSIDER - AMENDMENT NO. 1 TO AGREEMENT FOR ENGINEERING SERVICES FOR REHABILITATION IMPROVEMENTS AT THE RIVER ROAD WASTEWATER RECLAMATION FACILITY PROJECTS:
(Contact: Matthew Thomas, City Engineer) Consultant CH2M Hill $ 66,500 530014.17400.2070 Consultant CH2M Hill $ 41,750 530015.17400.2070 Total: $108,250 The agreement with CH2M Hill Engineers, Inc. for Engineering Services was executed by the City Manager on November 2, 2017, and was for the design of the rehabilitation improvements at the River Road Wastewater Reclamation Facility. The original agreement amount was $231,500.00. Amendment No. One (1) to the Professional Services Agreement with CH2M Hill Engineers, Inc. is for additional services for the River Road Wastewater Reclamation Facility, on the Digester Mixing System and Secondary Aeration Basin Diffuser Replacement projects per the City of Amarillo requirements. The amendment adds $108,250.00 to the agreement, which results in a total agreement amount of $339,750.00.
J. CONSIDER - APPROVAL OF CHANGE ORDER NO. 4 CARSON COUNTY WELLS 664 and 665:
(Contact: Matthew Thomas, City Engineer) Current Change Order: -$248.00 These final quantity adjustments include reducing the quantity of metal beam guard fence by four (4) feet to match the installation of the culvert. Work to includes final quantity adjustments to match the final installed quantities. Original Contract: $1,908,878.00 Previous Change Orders: $254,472.56 Current Change Order: $ -248.00 Revised Contract Total: $2,163,102.56
K. CONSIDER - APPROVAL OF CHANGE ORDER NO. 6 2-INCH WATER MAIN REPLACEMENT AT VARIOUS LOCATIONS:
(Contact: Kyle Schniederjan, CP&DE Director) Amarillo Utility Contractors - Change Order No. 6 -- $704.21 This item approves change order no. 6 for labor for a water service tie-in at 320 South Polk Street which was performed outside of contract working hours, at the request of the City’s Project Manager. Original Contract: $1,621,258.00 Current Change Order: $704.21 Previous Change Orders: $339,080.45 Revised Contract Total: $1,961,042.66
L. CONSIDER - PURCHASE OF SPECIALIZED PRODUCTS IN SEALING PAVED ALLEYS:
(Contact: Chris Mitchell, Street Superintendent) Award to Professional Coating Technologies, Inc. -- $194,000.00 This item awards a contract for the purchase of COS-50 used by the Street Division to seal and maintain the City’s paved alleys.
M. CONSIDER -- APPROVAL OF AVIATION CLEAR ZONE EASEMENT:
(Contact: Cris Valverde, Assistant Director Planning and Development Services) This item considers an Aviation Clear Zone Easement, being 4,750 feet above mean sea level above the plat of Tradewind Square Unit No. 4, an addition to the City of Amarillo, being an unplatted tract of land in Section 173, Block 2, AB&M Survey, Randall County, Texas. (Vicinity: Tradewind Street and Southeast 5th Avenue.)
3. NON-CONSENT ITEMS:
A. CONSIDERATION OF ORDINANCE NO. 7786:
(Contact: Andrew Freeman, Director of Planning and Development Services) This is the first reading of an ordinance amending Chapter 16-5, adding Article IV, to provide authorization for special traffic control measures near downtown city venues.
B. RESOLUTION - DESIGNATES STREET CLOSURES IN DOWNTOWN AMARILLO FOR "THE AMARILLO CHAMBER’S SUMMER FIREWORKS EXTRAVAGANZA" TO BE HELD ON JUNE 29, 2019:
(Contact: Kevin Starbuck, Assistant City Manager) This is a resolution in support of the closure of Texas Department of Transportation (TxDot) U.S. Highway 87 on South Fillmore Street from 5th Avenue to 8th Avenue, and U.S. Highway 287 on South Taylor from 5th Avenue to 8th Avenue from June 29, 2019 at 6:00 a.m. to June 30, 2019 at 7:00 a.m. for "The Amarillo Chamber’s Summer Fireworks Extravaganza" to be held in Downtown Amarillo, and authorizes the City Manager to execute all necessary documents with TxDot.
C. DISCUSSION AND CONSIDERATION OF RESOLUTION:
(Contact: Michelle Bonner, Deputy City Manager) Discussion and consideration of all matters incident and related to approving the resolution of the Board of Directors of the Amarillo Economic Development Corporation authorizing the issuance of the "Amarillo Economic Development Corporation Taxable Sales Tax Revenue Refunding Bonds, Series 2019," including the adoption of a resolution pertaining thereto.
D. CONSIDER - APPROVAL OF CONTRACT FOR PSC ENGINEERS FOR FORENSIC ENGINEERING SERVICES IN THE ANALYSIS OF FILTER FAILURES:
(Contact: Jonathan Gresham, Director of Utilities) Parkhill, Smith and Cooper, Inc. -- $69,120.00 This agenda item is the approval of an emergency contract for the analysis of filter filters #2, #3, and #7 at the Osage Water Treatment Plant (OWTP). The rapid sand filters are essential to maintain adequate potable water production at the OWTP. PSC will analyze the filter failures that occurred at the Osage Water Treatment Plant and will provide reporting and testing services to determine the cause of the failures from observations, sampling and laboratory testing of the underdrains using common practices and engineering judgement.
E. CONSIDER - APPROVAL OF CHANGE ORDER NO. 1 FOR REPAIRS AT OSAGE WATER TREATMENT PLANT:
(Contact: Jonathan Gresham, Director of Utilities) MH Civil Constructors, Inc.: Original Contract: $713,500.00 Change Order #1 $600,500.00 Total: $1,314,000.00 This agenda item is the approval of Change Order No. 1 for the emergency contract to repair two, filters #2 and #3 of the eight rapid sand filters at the Osage Water Treatment Plant (OWTP). The rapid sand filters are essential to maintain adequate potable water production at the OWTP. We have experienced unexpected failures on filters #2, #3. Once the media and underdrains were removed it was determined additional work needed to be accomplished to get the underdrains operational. Additional items include: Replace floor mortar, replacement and disposal of existing media, and installation of additional anchor bolts. Based on historical demands, the City anticipates the need for maxim treating capacity from May through September of 2019. The emergency work includes removal and replacement of two filters at the Osage Water Treatment plant. The work is being treated as an emergency because of their failure and upcoming high water demand due to the weather and time of year.
F. PRESENTATION AND DISCUSSION OF THE PARKS ASSET MANAGEMENT PLAN WITH KAYUGA CONSULTING AND REPRESENTATIVES FROM THE PARKS & RECREATION ADVISORY BOARD
G. EXECUTIVE SESSION:
City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters:
(1) Section 551.072 - Deliberate the purchase or sale of real property in accordance with the Texas Open Meetings Act:
(a) Purchase of real property located in the Southwest extraterritorial jurisdiction of the City of Amarillo.
(b) Multiple properties located in the Central Business District.
(2) Section 551.087 - Deliberation regarding economic development negotiations in accordance with the Texas Open Meetings Act:
(a) Discussion regarding commercial or financial information received from a business prospect and/or to deliberate the offer of a financial or other incentive to a business prospect: Project # 18-12-01 (Manufacturing)