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Video and agenda: Amarillo City Council meeting 1-29-2019



AGENDAS

FOR A REGULAR MEETING OF THE AMARILLO CITY COUNCIL TO BE HELD ON TUESDAY, JANUARY 29, 2019 AT 1:00 P.M., CITY HALL, 601 SOUTH BUCHANAN STREET, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.

Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

INVOCATION:  Jordan Melugin, Cross Point Church

1.
City Council will discuss or receive reports on the following current matters or projects.

A. Review agenda items for regular meeting and attachments;

B. Reports and updates from City Councilmembers serving on outside boards: Amarillo Metropolitan Planning Organization Policy Committee Early Childhood Summit

C. Update on Upcoming Robotics District Event;

D. Update on Utility Billing Software Changes; and

E. Consider future Agenda items and request reports from City Manager.

2. CONSENT ITEMS:
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction: THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.

A. MINUTES:
Approval  of  the  City  Council  minutes  for the  meeting  held  on January 22, 2019.

B. CONSIDER - AWARD FOR DELL’S STORAGE AND BACKUP SYSTEMS:
(Contact:  Rich Gagnon, Information Technology) Dell Financial Services (DFS) -- $600,444.03 This represents a five-year agreement with Dell Financial Services (DFS) to provide storage systems for the Police Department’s In-Car Video and Body Worn Camera systems and Information Technology’s data backup. The amount for year one (1) is $102,030.43.  The amount for years two-five (2-5) is $124,603.40.

C. CONSIDER - PURCHASE OF TICKET WRITERS:
(Contact:  Chief Ed Drain, Police Chief) Award to Sourcewell (formerly NJPA) Contract#:110515-TTI Vendor -- $207,456 This item to purchase 111 TC700K-0MB22B0-US/Zebra EVM, TC70X ticket writers.  This purchase is to replace the current police department ticket writers. Funding is from State mandated court fee that provides funding for technology support and equipment for court operations.

D. CONSIDER - AWARD OF THE FOLLOWING SIX LINE ITEMS FOR LABORATORY EQUIPMENT:
(Contact:  David Reasoner, Chief Chemist, Environmental Programs Manger)

1. Carbon Analyzer System   Government Scientific Source Inc. $32,385.94

2. ICPMS System   Perkin Elmer Health Sciences $159,134.10

3. GC-DUAL ECD System   Agilent Technologies $48,749.45

4. GCMS System   Agilent Technologies $217,115.30

5. FTIR Instrument SystemM   Perkin Elmer Health Sciences $22,282.78

6. Ion Chromatograph System   Thermo Electron North America $74,424.00   TOTAL $554,091.57 This is to award the purchase of these six instruments to replace the existing instruments, which are obsolete and no longer supported by the manufacturer.

E. CONSIDER - PURCHASE OF TIRE SHREDDER: Overviw: (Contact:  Glenn Lavender, Fleet Services Superintendent) Award to Heil of Texas -- $346,545.00 Utilizing BuyBoard Contract 516-16 Addition to City Infrastructure.  Equipment will be utilized by Fleet Services to comply with City tire ordinance, disposal of scrap unusable tires. Equipment will be located at City Landfill as a joint initiative between the two Divisions in disposing of scrap tires and waste reduction. Solid Waste Disposal will use shredded waste as a fill at landfill for daily operations.

F. CONSIDER APPROVAL OF THE REQUEST FOR PROPOSAL (RFP) 06-19: PRELIMINARY PLAN AND DESIGN FOR A NEW MULTIMODAL TRANSFER TERMINAL:
(Contact:  Marita Wellage-Reiley, Transit Director) Award to Lavin Architects in the amount not to exceed $100,000.00 RFP 06-19 is a proposal from a qualified consultant who can maximize the $100,000 budget to accomplish advanced planning for a multimodal terminal for Amarillo City Transit and accommodate additional users.  Funding for this RFP is through a grant from the Texas Department of Transportation.

3. NON-CONSENT ITEMS:

A. ORDINANCE NO. 7769:
(Contact:  Andrew Freeman, Economic Development Manager) This is the first reading of an ordinance combining the Downtown Design Urban Review Board and the Board of Review for Landmarks and Historic districts into a new consolidated board to be called the Board of Review for Landmarks, Historic Districts, and Downtown Design.

B. CONSIDERATION OF EXPANSION OF THE BI-CITY-COUNTY PUBLIC HEALTH DISTRICT:
(Contact:  Shaun May, Director of Environmental Health and Casie Stoughton, Director of Public Health) This item is consideration of an expansion of the Bi-City-County Public Health District.  The Villages of Timbercreek Canyon, Tanglewood, Palisades, and the Town of Bishop Hills have requested permission to join the Bi-City-County Public Health District.  In accordance with Texas Health and Safety Code, Chapter 121, the governing boards of the charter members of the public health district must approve of their entry before they can formally join.  The charter members of the City of Canyon, Potter County, and Randall County have recently approved the requested expansion.  Completion of this expansion is pending consideration by the City of Amarillo.

C. CONSIDER -- PURCHASE OF GETAC IN-CAR AND BODY WORN CAMERA SOLUTIONS:
(Contact:  Chief Ed Drain, Police Chief) Award to Trinity Innovative Solutions -- $1,454,830.55 This purchase is to replace the current police department in-car camera system and to add a body worn camera system. The equipment is to be leased on a five-year, fixed cost term.  The pricing structure is as follows: Year 1 - $280,966.11 Year 2 - $293,466.11 Year 3 - $293,466.11 Year 4 - $293,466.11 Year 5 - $293,466.11 At the end of term, Lessee shall have the option to purchase, renew and/or terminate and return the equipment to the Lessor.

D. CONSIDER -- PURCHASE OF ELEVEN (11) VIDEO INTERVIEW ROOM SYSTEMS:
(Contact:  Chief Ed Drain, Police Chief) Award to Trinity Innovative Solutions National Purchasing Alliance contract through SYNNEX Texas DIR Contract #4035 -- $63,929.00 This purchase is to replace the current police department interview room systems and provide the additional capability for recording and documentation of investigations. These rooms are used for the interview of suspects in criminal investigations. Funding is from seized funds that are allocated for support of law enforcement operations.

E. EXECUTIVE SESSION:
City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters:

1) Section 551.074 - Discuss the appointment, employment, evaluation, reassignment, duties, and qualifications of a public officer or employee, in accordance with the Texas Open Meetings Act.

(a) Discussion of City Manager Jared Miller’s performance evaluation and compensation.

(b) Discussion of Municipal Court Judge Laura Hamilton’s performance evaluation and compensation.

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