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Video and agenda: Amarillo City Council meeting 12-18-2018



AGENDAS

FOR A REGULAR MEETING OF THE AMARILLO CITY COUNCIL TO BE HELD ON TUESDAY, DECEMBER 18, 2018 AT 1:00 P.M., CITY HALL, 601 SOUTH BUCHANAN STREET, COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL, AMARILLO, TEXAS.
Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

INVOCATION:

1. City Council will discuss or receive reports on the following current matters or projects.

A. Review agenda items for regular meeting and attachments;

B. Presentation by Consultants regarding automated/advanced metering infrastructure;

C. Update on Thompson Park Swimming Pool;

D. Update on Brush Sites;

E. Update on Curbside Carts; and

F. Consider future Agenda items and request reports from City Manager.


2. CONSENT ITEMS:

It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:


THE FOLLOWING ITEMS MAY BE ACTED UPON BY ONE MOTION. NO SEPARATE DISCUSSION OR ACTION ON ANY OF THE ITEMS IS NECESSARY UNLESS DESIRED BY A COUNCILMEMBER, IN WHICH EVENT THE ITEM SHALL BE CONSIDERED IN ITS NORMAL SEQUENCE AFTER THE ITEMS NOT REQUIRING SEPARATE DISCUSSION HAVE BEEN ACTED UPON BY A SINGLE MOTION.


A. MINUTES:

Approval  of  the  City  Council  minutes for the  meeting  held  on December 11, 2018.


B. AWARD - GLOBE NEWS CENTER AIR COOLED CHILLER PACKAGE LOCATED AT 401 SOUTH BUCHANAN STREET:

(Contact:  Jerry Danforth, Facilities Director)
West Techs -- $149,580.00
This award is for the construction contract to West Techs for the purchase and installation of a new center air cooled chiller package located at 401 South Buchanan Street.


C. CONSIDER CHANGE ORDER NO. 4 2-INCH WATER MAIN REPLACEMENT AT VARIOUS LOCATIONS - PHASE I:

(Contact:  Kyle Schniederjan, CP&DE Director)
Amarillo Utility Contractors -- $2,460.00
Change Order No. 4 allows for 20 additional working days for work performed as a result of Change Order No. 3, allows for 35 additional working days for the work performed on 4th Avenue between Tyler and Polk Streets shown on Sheet 3 of the plans, and provides cost of labor to re-dig the trench for the service connection at 320 South Polk Street.
  Original Contract: $  1,621,258.00
Current Change Order: $        2,460.00
Previous Change Orders: $    324,261.00
Revised Contract Total: $  1,947,979.00


D. PURCHASE - TECHNOLOGY INFRASTRUCTURE:

(Contact:  Michael Conner, Director of Aviation)
Award on Texas Department of Information Resources (DIR) Cooperative Purchasing Contract to:  Dell -- $581,131.63
This item approves the purchase of network, server, and end user computer hardware and related licensing, implementation, support, and staff training to modernize the environment and increase efficiency and data security.


E. CONSIDER AWARD FOR AIRFIELD ELECTRICAL UPGRADES AT THE RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT:

(Contact:  Michael Conner, Director of Aviation)
Duke Electric Co., Inc. -- Total Bid Amount - $4,105,074.73
  This project involves complete rehabilitation of the airfield electrical system at Rick Husband Amarillo International Airport.  A new airfield lighting vault will be constructed and all equipment within the vault will be replaced, including the Airfield Lighting Control and Monitoring System (ALCMS).  In addition, all runway and taxiway lighting circuits on the airfield will be replaced in their current location.  This replacement will include all associated cabling and fixtures.  Airfield signage throughout the airfield will be replaced.


F. CONSIDER TASK ORDER 32 BETWEEN RS&H, INC. AND THE RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT FOR CONSTRUCTION ADMINISTRATION, RESIDENT PROJECT REPRESENTATION, AND MATERIALS TESTING SERVICES FOR THE AIRFIELD ELECTRICAL IMPROVEMENTS PROJECT:

(Contact:  Michael W. Conner - Director of Aviation)
The total amount for Task Order 32 is $275,748.00
This Task Order will provide Construction Administration and Resident Project Representation services for the replacement of the existing airfield electrical vault and airfield electrical systems. The anticipated Construction Schedule is 150 Calendar Days. Efforts included within Task Order 32 are based upon this timeline.


G. CONSIDER TASK ORDER 33 BETWEEN RS&H, INC. AND THE RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT FOR CONSTRUCTION ADMINISTRATION AND RESIDENT PROJECT REPRESENTATION SERVICES FOR THE CCTV AND ACS UPGRADES PROJECT:

(Contact:  Michael W. Conner - Director of Aviation)
The total amount for Task Order 33 is $377,357.00
This Task Order will provide Construction Administration and Resident Project Representation services for the replacement of existing video management system (VMS) and upgrades to the existing access control system (ACS). The plans include the removal and replacement of existing video surveillance cameras, software upgrades of the existing access control system, additional workstations, and a new operator console. The anticipated Construction Schedule is 350 Calendar Days. Efforts included within Task Order 33 are based upon this timeline.


H. CONSIDER AWARD FOR RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT CCTV & ACCESS CONTROL SYSTEM UPGRADES FOR THE CITY OF AMARILLO:

(Contact:  Michael Conner, Director of Aviation)
Awarded to Convergint Technologies, LLC
Total Base Bid Amount: $1,191,807.00
Total Bid Additive Alternate 1: $14,063.00
Total Bid Amount: $1,177,744.00
This project involves replacement and improvement of the existing CCTV and Access Control System (ACS) at Rick Husband Amarillo International Airport.  The scope includes replacement of the existing video management system, replacement of the existing cabling infrastructure and camera, additional camera installations, and upgrading the access control system software.


I. CONSIDER AWARD OF CONCRETE JOINT SEAL REPLACEMENT FOR RUNWAY 13-31 AND ASSOCIATED TAXIWAYS:

(Contact:  Michael Conner, Director of Aviation)
Awarded to Scodeller Construction -- $916,160.00
This item is the award of the bid for concrete joint seal replacement for Runway 13-31 and associated taxiways.  It specifically involves the replacement of the existing concrete pavement joints on Runway 13-31 and the associated taxiways:  Parallel Taxiway K, Taxiway F, Taxiway L, Taxiway M, Taxiway N, and Taxiway Q.  There is approximately 228,800 linear feet of joint replacement included in this project.


J. CONSIDER TASK ORDER 31 BETWEEN RS&H, INC. AND THE RICK HUSBAND AMARILLO INTERNATIONAL AIRPORT FOR CONSTRUCTION ADMINISTRATION, RESIDENT PROJECT REPRESENTATION, AND MATERIALS TESTING SERVICES FOR THE CONCRETE JOINT SEAL REPLACEMENT - RUNWAY 13-31 AND ASSOCIATED TAXIWAYS PROJECT:

(Contact:  Michael W. Conner - Director of Aviation)
The total amount for Task Order 31 is $103,825.00
This Task Order will provide Construction Administration and Resident Project Representation services for the removal and replacement of existing concrete joint sealant. The area of work includes Runway 13-31 and the associated taxiways: Parallel Taxiway K, Taxiway F, Taxiway L, Taxiway M, Taxiway N, and Taxiway Q. The anticipated Construction Schedule is 80 Calendar Days. Efforts included within Task Order 31 are based upon this timeline.


K. CONSIDER APPROVAL OF A CONTRACT WITH JAN MUNCH-SOEGAARD FOR OPERATION OF THE AMARILLO NATIONAL TENNIS CENTER:

(Contact:  Michael Kashuba, Director of Parks and Recreation)
Total amount of agreement -- $26,055 with Jan Munch-Soegaard
This item is a 9-month contract with Jan Munch-Soegaard for the operation of the Amarillo National Tennis Center (effective from January 1, 2019 to September 30, 2019).


L. CONSIDER PURCHASE OF MID-SIZED BRUSH/WOOD GRINDER:

(Contact:  Glenn Lavender, Fleet Services Superintendent)
Award to Ecoverse Industries, Ltd. --  $442,564.00
                                                            Delivering Dealer, McCourt & Sons Equipment, Inc.
Purchase will be thru HGAC Contract SM10-18A
This purchase will be an addition to the fleet for Solid Waste Collection Division. This equipment will be used at the newly established brush sites for daily operational requirements.


M. CONSIDER APPROVAL OF PAPER GOODS ANNUAL SUPPLY AGREEMENT:

(Contact:  Trent Davis, Purchasing Agent)
This item is for the annual supply agreement to purchase paper goods for use by city departments.
Award to:
Wagner Supply Company: $184.00
Miller Paper Company: $1,381.60
Empire Paper Company: $87,117.56
MSC Industrial Supply, Co.: $33,600.00
Total Amount Awarded: $122,283.16


N. CONSIDER APPROVAL OF CHANGE ORDER NO. 2 - 2017/2018 MILLING AND OVERLAY OF VARIOUS STREETS:

(Contact: Kyle Schniederjan, P.E.)

J. Lee Milligan
Original Contract Amount $1,104,726.85
Previous Change Orders $            (6.10)
This Change Order No. 2 $    (86,959.25)
Revised Contract Total $1,017,761.50
This item is to consider approval of Change Order No. 2 to J. Lee Milligan, Inc. to adjust the contract quantities to match what was actually installed as part of the project.


O. CONSIDER APPROVAL OF A PROFESSIONAL SERVICES CONTRACT TO BRANDT ENGINEER GROUP, LTD. FOR IMPLEMENTATION OF THE BUS STOP AMENITIES PROJECT:

(Contact:  Marita Wellage-Reiley, Transit Director)
Professional Services Contract Awarded to Brandt Engineer Group, LTD in the amount of $247,100.00
This item is the consideration of a professional services contract with Brandt Engineer Group, LTD to complete the Amarillo City Transit (ACT) bus stop amenities project.  The contractor will design and engineer bus stops to meet the American with Disabilities Act (ADA) Accessible Design Guidelines where shelters and benches will be located.  The contractor will prepare bid documents, provide quality control, and coordinate the purchase and installation of bus stop amenities.


3. NON-CONSENT ITEMS:


A. RESOLUTION -- EXTENDING THE ENVIRONMENTAL TASK FORCE COMMITTEE:

(Contact: Blair Snow, Interim Solid Waste Superintendent)
This item considers extending the Environmental Task Force Committee which was established by Resolution No. 06-20-17-2. lt was charged with researching and evaluating recycling options for the community and to identify, research, and propose initiatives regarding other environmental concerns. The Environmental Task Force is scheduled to expire upon the completion of its assigned tasks or two years after the effective date of this Resolution, whichever is sooner.


B. RESOLUTION - SUPPORT OF GRAND STREET LOFTS HOUSING PARTNERS, LP APPLICATION FOR HOUSING TAX CREDITS:

(Contact:  Andrew Freeman, Planning Development Services)
This resolution is support for an application for Affordable Housing Tax Credits to the Texas Department of Housing and Community Affairs, Housing Tax Credit Program by Grand Street Lofts Housing Partners, LP, a private entity, Grand Street Lofts, a development for affordable rental property located near the southeast corner of Grand Street and Southeast 34 Avenue.


C. CONSIDER APPROVAL OF A U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) HOME PROGRAM RENTAL REHABILITATION PROJECT GRANT AWARDED TO CROSS STREET PROPERTIES:
Overveiw: (Contact:  Juliana Kitten, Community Development Director)
HUD HOME Program Grant Award to Cross Street Properties in the amount of $600,000.00
Community Development is requesting approval of a HOME program rental rehabilitation project grant for construction of multi-family affordable housing rental units at 1430 Northwest 17 Avenue.  This project will build six four-bedroom, two-bathroom duplexes providing affordable housing for approximate 48 persons.


D. CHANGE ORDER FOR ADDITIONAL SCOPE FOR ELMORE SPORTS GROUP FUNDED COMPONENTS TO BE ADDED TO THE MPEV UNDER THE EXISTING CITY CONSTRUCTION CONTRACT WITH WESTERN/HUNT:

(Contact:  Jerry Danforth, Facilities Director)
This change order will not affect the GMP for the construction contract of $39,995,000.00 or the Maximum Funding Approved $45,540,000.00 for the project with the City and Western/Hunt as this added scope is for enhancements that the Elmore Sports Group wishes to provide and guarantee funding at $2,270,849.00. This change order is only to allow for the Elmore Sports group to add the additional items to the construction contract and to be performed by Western/Hunt so that all items are available on opening day.


E. APPROVAL -- MPEV FURNISHINGS:

(Contact:  Jerry Danforth, Facilities Director)
Navajo Office Products -- $407,051.81
This item approves the purchase of the public spaces inside of the MPEV to be purchased from Navajo Office Products in the amount of $407,051.81 on Cooperative Purchase Contracts.


F. EXECUTIVE SESSION:

City Council may convene in Executive Session to receive reports on or discuss any of the following pending projects or matters:

1) Section 551.087 - Deliberation regarding economic development negotiations; discussion of commercial or financial information received from an existing business or business prospect with which the City is negotiating for the location or retention of a facility, or for incentives the City is willing to extend, or financial information submitted by same:

(a) City Economic Development Project #18-13 in the vicinity of South Coulter Street and Wallace Boulevard.

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